Best Copy Machine For Small Office

Best Copy Machine For Small
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Copying machines could make it easy to handle paperwork tasks and more in the office. So, getting the best copy machine for your small office would be a great idea. After conducting a thorough inquiry, we recommend the HP LaserJet Pro 300 M375NW Copy Machine as the best for your small office.

Investing in the right office equipment will economize effort, time, and money.

Furthermore, when you’re in a small business, you must be practical with your expenses.

Regardless of the size of your business, copy machines are often a necessity.

Though many small businesses rely on a local copy center, it isn’t the greatest habit to develop.

When you consider travel time, frequent visits, and the cost per copy, it can be pretty expensive.

Although copy machines are often pricey, this article is meant to help you make a cost-effective decision.

Hence, here are seven copy machines that have been considered best for small offices.

Best Copy Machine for Small Office

Things to Consider

Though business copiers look similar, they don’t have the same performance.

To determine if a copy machine is worth the purchase, there are some qualities to look out for and they include;

Production Performance

One of the biggest enemies of busy workers is waiting for the copy machine to warm up.

High-grade copy machines should be able to downplay this excruciating process.

Reloading paper supply can also slow down the process.

Finding machines that have larger paper capacity increases productivity.

If your business uses the machine often, you should consider how many copies a machine is able to produce in a minute.

It is suggested that copy machines should be able to make at least 35 copies a minute.

Print Resolution

Whether in color or monochrome, top-of-the-line copy machines are able to produce photocopies at 1200 x 1200 dots per inch (DPI).

The higher the DPI, the better the resolution.


Aside from making photocopies, a copying machine should be able to print, scan, and fax.

Because modern copy machines are multi-functional, you should consider how they can connect with office computers.

  • Do they have a wireless connection to make printing easier?
  • Is USB support provided?

Furthermore, some machines have the ability to do duplex copies, so you don’t have to do it manually.

Keeping in mind all this will help you make the right choice when it comes to picking the best copying machine for your small office.

 Comparison Table

With regard to what makes a copy machine great, here is a table that analyzes the top copy machines for small businesses.

MANUFACTURER/MODELHP LaserJet Pro 300 M375NWXerox WorkCentre 6515Brother MFC-L2740DWPantum M7102DWCanon ImageClass d570Brother DCPL2550DWHP Laserjet Pro M426FDN
PAPERS PER MINUTE (PPM)193036352834.740
RESOLUTION IN  DPI600 x 6001200 x 24002400 x 6001200 x 1200600 x 600600 x 6001200 x 1200
PAPER CAPACITY300850250150250250900

Compare The Top 7 On One Page

1. HP LaserJet Pro 300 M375NW  Machine


The all in one HP LaserJet Pro 300 M375NW allows you to easily print, scan, copy, and fax documents.

With a resolution of 600 x 600, it has good print quality for both black and colored prints.

Also, the machine has a user-friendly touch screen panel to help you navigate its functions.

Furthermore, under the panel is the pull-out cartridge tray, making the process of changing a cartridge easily accessible.

The front panel USB socket can be utilized for printing and scanning.

There are two paper trays.

The main tray has a paper capacity of 250, whereas the multi-purpose tray can hold 50.

Although the HP LaserJet Pro 300 M375NW has many unique features, it has some drawbacks.

This drawback is based on the fact that this copying machine cleans itself.

This is quite a noisy process.

Hence, it might cause distraction and even make the office environment less convenient for work.


  • Includes options to print, scan, copy, and fax
  • Satisfactory resolution
  • Touch screen display panel
  • Easy to use
  • Accessible cartridge tray
  • Includes USB, Wi-Fi, Ethernet
  • Quieter than other machines


  • Lower paper capacity
  • Random cleaning may interrupt the process

Regardless of its’ cons, this copy machine is quite efficient in its’ performance level.

For this reason, this copy machine deserves a spot on our list of best copy machines for small offices.

Click on the link above to obtain this device on Amazon.

2. Xerox WorkCentre 6515 Copy Machine


This is yet another unique device.

With this copy machine, you can connect to other devices through Ethernet, USB, or Wi-Fi.

Hence, this enables the machine to print emails or do email scans directly.

It can also print files from cloud services through the Xerox Portal application.

It can easily connect to smartphones with its’ Near Field Communication (NFC) feature.

Due to its’ high resolutions feature of up 1200 x 2400, pictures are presented more accurately.

Also, with this copy machine, scanning or copying double-sided documents is easy.

This is due to its’ duplex copying and scanning features.

Even more, the optional second paper tray lets users store a supply of 550 sheets for continuous printing.

Lastly, it runs on low power.

Hence, you won’t need to worry about electrical issues.


  • Large touch screen
  • Directly forward scanned documents via email
  • Print emails/files on cloud services without third-party applications
  • High-resolution and accurate copies
  • Duplex copying and scanning features
  • Ability to connect with smartphones


  • Touch screen sensitivity is not so impressive
  • Warm-up time runs at a sluggish speed

This copy machine is relatively easy to use.

It is also easy to set up with almost any device.

Considering all these unique features, this device deserves a spot on our list of best copy machines for small offices.

Click on the link above to obtain this device on Amazon.

3. Brother MFC-L2740DW Copy Machine


If your office doesn’t prioritize color printing, then this monochrome printer is perfect for you.

This copy machine only prints using one toner cartridge.

Hence, this machine has low operating costs.

The paper tray holds an average amount of 250 sheets.

Also, the automatic document feeder for scanning, printing, and faxing can hold up to 35 sheets.

Furthermore, any mobile device can directly send files to the machine.

This feature is enhanced by its compatibility with Apple AirPrint and Google Cloud Print.

The Brother MFC – L2740DW is perfect for small businesses.

This is due to its compact size and beneficial duplex scanning.

The color touch screen is also easy to read and navigate through.


  • A multi-purpose printer that can print, fax, scan, and copy
  • Operates at a low cost
  • Ability to send files through any smartphone
  • It is portable
  • Duplex scanning and printing


  • Monochrome printing only
  • Problems with ink spots

Despite its downsides, this printer is very beneficial for offices that do not prioritize colored printing.

With that in mind, this copy machine deserves a spot on our best copy machines for small offices list.

Click on the link above to obtain this device on Amazon.

4. Pantum M7102DW Office 


The Pantum M7102DW is a compact, monochrome printer.

Its performance level can be considered to be a little bit above average.

Despite this, it is a good copy machine considering its fair price range.

This copy machine is quite durable.

Outputs are made eco-friendly with its separate drum unit and ink cartridge.


  • Multifunction copy machine that scan, print, and copy
  • Automatic duplex printing
  • Easily fits into any office space with small size
  • Print and scan with mobile devices
  • Durable
  • Eco-friendly with separate drum and ink cartridge
  • Easy installation


  • Reloading the ink
  • Small paper capacity

The compact nature and multifunction features of this printer are quite remarkable.

Considering these unique features and more, this device deserves to be on our list of best copy machines for small offices.

Click on the link above to obtain this device on Amazon.

5. Canon ImageClass d570 Copying Machine


The Canon ImageClass d570 fulfills the features that a high-end copy machine should have.

The printer provides an inclusive connection with Wi-Fi direct, cloud printing services such as Apple AirPrint, Google Cloud Print, networking, and USB port.

Furthermore, with its sleek box style and compact size, it can easily match any office environment.

The paper tray takes up a majority of the machine’s space since it can hold a maximum of 250 sheets.

Near the tray, you can locate the control panel along with its five-line-text-only LCD display, numeric keypad, and navigation buttons.

Due to its basic interface, the machine is easy to use

With plenty of business documents to handle, the duplex printing feature saves time, money, and paper.

Furthermore, it comes with a paper tray of 250 sheets.


  • It has the multifunction capacity to  print, copy, and scan
  • Inclusive connectivity
  • Wi-Fi direct
  • Cloud Printing services
  • Networking / Ethernet
  • USB port
  • Paper tray capacity is 250 sheets
  • Duplex printing and scanning
  • Can handle heavy printing jobs


  • Starter cartridges are unavailable
  • No multi-page feeder

Overall, this device’s high-performance speed and ability to handle hefty paper works make up for its downsides.

Click on the link above to obtain this device on Amazon.

6. Brother DCPL2550DW  Copy Machine


The Brother DCPL2550DW is a multi-functional copier with excellent scanning and printing capability.

Also, the device comes with a duplex printing feature.

This copy machine is designed to enhance productivity in your office.

Hence, there is a 50 sheet document feeder for multiple scans and copies.

Even more, the “Toner Save” mode feature helps you economize ink usage.

The Brother brand bears a reputable name in the copy machine/printing industry.

It has gained many loyal customers because of its reliability, durability, and quality.

Setting up the printer is easy.

This is due to its’ installation disc.

Lastly, this device has a unique ability to scan bulk documents.


  • It is a multi-functional device that does Scanning, Copying, and Printing
  • Duplex printing and scanning
  • Document feeder holds up to 50 sheets for efficiency
  • Toner Save Mode feature


  • Doesn’t fully turn off when not in use
  • No power button available

The downsides of this device are quite minimal.

Overall, it has a lot of unique features that are beneficial in handling paperwork activities in the office.

Considering these unique features, this device deserves to be on our list of best copy machines for small offices.

Use the image link above to purchase this copy machine on Amazon.

7. HP Laserjet Pro M426FDN Copy Machine


The HP Laserjet Pro M426FDN is a copy machine with multifunction features.

These multifunction features include; scanning, printing, copying, and even faxing.

Furthermore, the touch screen panel sensitivity is brilliant.

When it comes to performance, it ranks at an above-average level.

It has a maximum production rate of 40 papers per minute (PPM).

Also, it has a large paper capacity of 900 sheets.

Even more, it can easily adjust print on all paper sizes.

In addition to all these unique features, the HP Laserjet Pro M426FDN comes with a tough security threat feature.

Hence, you can use it exclusively.


  • Has four functions which printing, scanning, copying, and faxing
  • Above-average productivity level
  • 40 papers per minute (PPM)
  • 900 sheet paper capacity
  • Quick to turn on and off
  • Security threat feature
  • Handles up to 10 users
  • Small enough to fit in almost any office space
  • Works quietly and won’t bother you while working
  • Duplex scanning and printing


  • Lower text quality
  • Mac users may experience compatibility problems

Despite its downsides, this copy machines’ unique features are remarkable and worth a buy.

Consequently, this device deserves to be on our list of best copy machines for small offices list.

Click on the link above to get this copy machine on Amazon.

Conclusion on Best Copy Machine for Small Office

No matter the size of your business, a multi-functional copy machine is quite essential to ensure maximum productivity.

There are a lot of copy machines available and each has different unique features and functions.

Hence, when making a choice on which copy machine to get for your small office you need to determine if ;

  • Your business needs colored printing
  • Faxing is necessary
  • You handle enough documents that require duplex printing

Doing these will help narrow down your choices and help you make a decision that will be just right for your business or office needs.

That been said, we recommend the HP LaserJet Pro 300 M375NW Copy Machine as the best for your small office.

We hope this has been quite helpful.